HVAC engineers
HVAC & Air Conditioner Repair software that keeps every job moving
HVAC is a seasonal business with a compliance obligation. Summer buries you in emergency callouts, winter is service contracts, and refrigerant handling has to be logged whatever the month. The Quick Repairs keeps the schedule, the contracts and the records in one place.
- Free demo, no card required
- Set up in a day
- Works on any device
HVAC & Air Conditioner Repair point of sale, end to end
HVAC and air-conditioner repair shops handle urgent callouts, seasonal maintenance, and complex part replacements every day. TheQuickRepairs helps you schedule each job, track the technician’s location, and update the customer in real-time—all from one screen.
Record the fault, list the parts needed, and pull stock directly from your inventory. If a condenser coil or expansion valve isn’t on the van, the system flags the shortage and suggests a supplier. When the job is finished, generate an itemised invoice on the spot, email it to the customer, and mark the ticket complete.
Reports show which units break most often, how long each repair takes, and which parts move fastest, so you can stock the right spares and price jobs accurately.
What slows hvac & air conditioner repair shops down
The problems that cost you hours every week — and how one system removes them.
Demand that triples overnight
A heatwave fills the diary in a day. A schedule that shows every engineer's real capacity stops you promising slots you don't have.
Refrigerant records are a legal duty
Gas handled, recovered and topped up must be logged per unit. Recording it on the job builds the audit trail as you work.
Maintenance contracts drive the off-season
Recurring service visits are the revenue that carries winter. They need to be scheduled and tracked, not remembered.
Multi-unit commercial sites
An office with fourteen split units needs each one identified and serviced individually under one client.
From counter to collection
How a hvac & air conditioner repair job flows through The Quick Repairs.
Take the call
Log site, unit type, model, serial and symptom, then place it in the diary by urgency.
Dispatch with history
The engineer arrives knowing what was done on the last visit and which parts fit.
Diagnose and record gas
Fault, pressures and refrigerant quantities are entered against the job on site.
Fit from van or order
Van stock covers common failures; anything else raises an order with a return visit booked.
Invoice and schedule the next service
Take payment on completion and set the next contracted visit before you leave.
Built around the work you actually do
Every device type and repair job you handle, tracked with the right detail.
Equipment you service
- Split and multi-split air conditioning
- VRF and VRV systems
- Ducted and cassette units
- Heat pumps
- Commercial chillers
- Ventilation and extraction systems
Jobs that come through the door
- Refrigerant leak detection and recharge
- Compressor replacement
- Filter and coil cleaning
- Thermostat and control faults
- Condensate pump and drainage repair
- Annual servicing and F-Gas checks
- New system installation
- Emergency breakdown callouts
One system, every part of the shop
- CRMCollect customer emails and phone numbers in a few clicks, and access their information on the POS on every return visit.
- Inventory ManagementManage inventory directly from your POS with real-time stock levels so you never run out of parts.
- Repair Ticket ManagementCreate tickets fast by selecting the device and issue, then assign them to the right technician.
- Employee ManagementHandle schedules, performance tracking, and payroll from one central place.
- Loyalty ProgramBuild a customer database that drives repeat business and increases lifetime value.
- Billing and InvoicesCreate and manage billing and invoices with accurate transactions and efficient payments.
- Multi StoresManage multiple stores from one platform — inventory, sales, and reporting across every location.
- Advanced ReportingGet insights and track sales, inventory, and performance to make data-driven decisions.
- Integrations (Shopify)Sync products, orders, and customer data across your eCommerce and in-store operations.
- Point of SaleA fast repair-shop checkout — scan or search, ring up products and repairs in one cart, and take any payment.
- Customer Booking WebsiteYour own branded site where customers pick their device, get an instant quote, and book a repair — no phone call needed.
- Instant Repair QuotesA guided quote wizard: brand, model and fault in, an accurate price out — on your site and at the counter.
- Customer Reviews & RatingsCollect and show real customer reviews, turning a finished repair into your next customer's reason to trust you.
- Digital Receipts & PrintingSend a tidy digital receipt or print one straight from the browser — no drivers, no extra apps.
- Warranty TrackingEvery part fitted carries its warranty, so a return visit is a quick lookup instead of an argument.
- Repair Status TrackingCustomers follow their repair online from booked to ready, so the phone stops ringing with 'is it done yet?'.
- Split PaymentsSettle one sale across cash, card and store credit together, with no limits getting in the way.
- Purchase Orders & SuppliersManage suppliers, raise purchase orders, and receive stock straight into inventory.
- Mail-in & Courier RepairsTake repairs in by post from anywhere — log the courier and tracking number on the ticket, and give customers a live link to follow it home.
- Trade Accounts & Batch InvoicingBill business customers on account — set net terms like 30 days and roll a whole batch of finished repairs into one invoice in a click.
Frequently asked questions
Can I record refrigerant handled on each job?
Yes. Gas added or recovered is recorded against the job and unit, building the per-system record compliance requires.
How do I manage recurring maintenance contracts?
Contract visits are scheduled against the customer with the full history of previous services visible on the account.
Can I track individual units at a commercial site?
Each unit can be recorded with its own model, serial and location, so a site with many systems keeps a separate history for each.
Does it handle emergency callouts differently?
Priority and promised times put emergency jobs at the top of the schedule while contracted servicing stays planned.
How do I assign a technician to an urgent AC callout?
Open the repair ticket, select the technician from the drop-down list, and set the expected arrival time. The system sends them a push notification with the customer address, fault description, and any photos attached to the ticket.
Can I track which parts are used on each HVAC job?
Yes. When the technician completes the job, they select the parts from your inventory list. The system deducts the items from stock and links them to the ticket for future reference and warranty claims.
How do I invoice a customer after the repair?
From the ticket screen, click ‘Generate Invoice’. The system pulls the labour rate, parts used, and any taxes. You can add a payment link or print a receipt on the spot.
What happens if a part is out of stock?
The system highlights the shortage and suggests alternative suppliers from your saved list. You can create a purchase order directly from the ticket without re-entering details.
Can I see which HVAC models cause the most repeat callouts?
Yes. The reporting dashboard groups tickets by make, model, and fault code. You can filter by date range to spot trends and adjust your stock or pricing accordingly.
How do I handle warranty work for parts we’ve fitted?
Open the original ticket, add a note that the job is under warranty, and link the new repair. The system keeps both tickets together so you can track labour and part costs separately.
Ready to run your hvac & air conditioner repair business better?
See The Quick Repairs on your own workflow. A short demo, no obligation.
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